Conference Management Expo 2016

- Frequently asked questions for IFAI employees

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Q)      What is IFAI Expo?

A)      IFAI Expo 2016 is the premier educational and trade show event for the specialty fabrics, advanced textiles and shade and weather protection arenas, featuring a host of opportunities to take your business and career to the next level.

Q)      What are the dates of IFAI Expo 2016?

A)      Oct. 18-21, 2016

Programming Oct. 18-21 | Show Floor Oct. 19-21

Q)      Where is it?

A)      Expo (inc. show floor, classes, keynotes) takes place at the Charlotte Convention Center in Charlotte, NC

A)      Opening Reception takes place at the NASCAR Hall of Fame (connected to the CC)

A)      Tours take place off-site

A)      Leadership Dinner will take place off-site at the Westin

A)      YP Happy Hour will take place off-site (TBD)

A)      IFF events take place off-site

Q)      Who attends?

A)      Members of IFAI, suppliers to the industry, government officials, textile professors, students

Q)      How do I access the IFAI Expo mobile app?

A)      Search IFAI Events in the App Store or Google Play and hit download. Once the download is complete, open IFAI Events and tap IFAI Expo. You'll be prompted to enter the event code: IFAIEXPO2016 to gain access to the event.


Q)      How do I reserve a booth?

A)      Book your booth

A)      View Show floor

A)      View Expo rates

Q)      What are the move-in / move-out dates and times?

A)      Installation

  - Monday, Oct. 17 | 8 am–5 pm

  - Tuesday, Oct. 18 | 8 am–8 pm

A)      Dismantling

  - Friday, Oct. 21 | 2–9 pm

  - Saturday, Oct. 22 | 8 am–5 pm

Q)      When is the show floor open?

A)      Trade show hours

  - Wednesday, Oct. 19 | 11 am–5:30 pm

  - Thursday, Oct. 20 | 11 am–5:30 pm

  - Friday, Oct. 21 | 9 am–2 pm

Q)      How can I access the Exhibit Service Manual?

A)      Access to the online exhibitor service manual is now available at Freeman Online. To access important show information and to order products and services, simply click the following link:

A)  If you require assistance preparing for IFAI EXPO 2016, please call Freeman Exhibitor Services at 404-253-6494 or email us at

Q)      How do I update my booth profile?

A)      Detailed instructions can be found here: 

Q)      Who is the Official Service Contractor?

A)      Freeman

IFAI is pleased to announce a new partnership with Freeman, our 2016 Expo Official Service Contractor. Freeman brings more than 80 years of successful event experience to the table and we're excited to have them aboard.

Freeman Show Floor Contact:   
Steve Hagstette
P: 504-731-1245
C: 702-208-0281

Q)      How can I order lead retrieval?

A)      Fill out Lead Retrieval Order form by Oct. 7

A)      Email:  -or-  fax: 651-631-9334 attn. Katie Stuart

Q)      How can I access lead retrieval?

A)      Download the app by searching Cvent Lead Capture in Google Play for Androids or the App Store for Apple products.

Q)      Who can I contact with questions?

A)      Katie Stuart, IFAI Exhibit Coordinator


Q)      When will registrations open?

A)      Summer 2016. Join the IFAI email list for updates on IFAI Expo 2016

Q)      How do I register?

A)      Details to be released Summer 2016

Q)      Do I HAVE to preregister or can I do so on-site?

A)      Registering before you arrive at IFAI Expo is highly encouraged. Prices do increase as the event approaches and some registration options have limited capacities so registering early is best. Registering in advance also saves you time at event check-in.

Q)      Do I need to have an account to register for IFAI Expo?

A)      Yes. To check if you have an account with click the LOGIN/SIGNUP button in the upper right corner of YouA)ll be prompted to enter your email address and if you click the A)I forgot my passwordA) option, it will generate you a new one if you have an account with us. If youA)re not in our system, you will be notified to create a new account instead. DonA)t worry, it only takes a couple minutes and we can walk you through the process. Simply call the support line if you encounter a problem at 651-225-6987.

Q)      When will I get my badge?

A)      Your IFAI Expo badge can be picked-up upon your arrival to the Charlotte Convention Center

Q)      I am an exhibitor. How do I invite my customers?

A)      As an IFAI exhibitor, we provide you with tools to help you market yourself. VIP Vouchers are a great way to invite your customers to the show. If you need more vouchers, they can be ordered online at

Q)      How do I obtain a VISA Invitation Letter for IFAI Expo 2016?

A)      Visit the International Visitors page on IFAI expo for more information.

Q)      How can I change my registration?

A)      Registration changes can be made up until online registration closes. Please reference the Expo Registration Terms and Conditions for more information on what types of registration changes can made when.


Q)      Where can I find a schedule for the event?

A)      The IFAI Expo 2016 schedule of events will be available in Summer 2016

Q)      What are the Conference Tracks?

A)      Super Tuesday programming will offer a day of education, tours and keynote lunch for the Advanced Textiles, Specialty Fabrics and Shade and Weather Protection market segments. Opening keynote sessions will take place on Wednesday and Thursday prior to show floor opening. The show floor will also play host to three campfire sessions where you can gather for free education opportunities throughout your time on the floor.

Q)      What is Geotechnical Frontiers Presents: GeoCharlotte 2016?

A)      Geotechnical Frontiers Presents: GeoCharlotte 2016 is a stand-alone event taking place at the Charlotte Convention Center on ThursdFriday, October 201. While this full day educational event is not part of IFAI Expo, all GeoCharlotte registration includes access the IFAI Expo showfloor.  It features a variety of half day short courses and training lectures on geotechnical topics as well as table top exhibits and networking events. Attendees can earn 7.0 pdhs. Programming is still in development. For further details contact


Q)      What are my hotel options?

A)      Housing Company – ConferenceDirect @ 888 872 6501 or 801 903 1791 or online at (direct link: 

No reservations can be made with the hotels directly

Hotel Options:

A)  Charlotte Marriott City Center

A)  Hampton Inn Charlotte Uptown

A)  Hilton Charlotte Center City

A)  Hilton Garden Inn Charlotte Uptown

A)  Omni Charlotte Hotel

A)  Sheraton Charlotte Hotel

A)  Westin Charlotte (HQ Hotel)